Club
By-Laws

ARTICLE I - NAME

The name of this organization shall be the Coastal Cyclists, Incorporated and shall be referred to as the Coastal Cyclists.

ARTICLE II - PURPOSE

The purpose of this organization is to promote and encourage bicycling in all its forms; and to educate its members and the community in all aspects of the safe use and enjoyment of bicycles and to actively work toward the development of a safe environment for all bicyclists.

ARTICLE III - ORGANIZATION

Officers: There shall be six (6) officers, five elected plus the immediate past president, to provide the organization with guidance and leadership: A President, Vice-President, Treasurer, Secretary, a Member-at-large, and Recent Past-President. Together acting by such rules as they may establish, they shall constitute the Executive Committee.

These elected officers shall be; nominated in December, and elected in February.

The President shall be the official representative of the organization in all matters and shall be responsible for all the activities of the organization and is especially charged to lead and coordinate its programs toward the fulfillment of its purposes. He shall preside at all Executive Committee Meetings and all meetings of the general membership.

The Vice-President shall assist the President in his duties and shall assume those duties in the President’s absence. He shall also assume such other functions as assigned by the Executive Committee.

The Treasurer shall be responsible for the collection and disbursement of funds, the reporting of financial conditions at meetings, and proper record keeping of finances.

The Secretary shall maintain records, conduct correspondence, and perform the normal functions of this office, and such other functions as the Executive Committee shall assign. The Secretary shall keep or cause to be kept all minutes of the monthly meeting, The Executive Committee Meetings.

The Member-At-Large shall represent the general membership at Executive Meetings and shall assume such other functions as assigned by the Executive Committee.

The Past-President shall advise the current president and executive committee and provide perspective on past operations and policies. If the immediate past president does not want to serve as an executive committee member, this position shall be left vacant.

Standing Committees: Standing Committee Chairs shall be elected by the Executive Committee by a simple majority. Nominations shall be accepted from the general membership.

The Chair shall be responsible for recruiting and seeking volunteers from the membership to assist in effectively accomplishing the goals of the committee.

The Chairs of the Standing Committees shall report to the Executive Committee the activities and goals of their committee. This shall be reported at the monthly meeting of the Executive Committee.

Planning and Activities Committee shall be responsible for implementing an activities calendar to meet the needs of the membership and the purpose of the club and direction from the board. They shall further be responsible for the implementing of special events. They shall establish and maintain ride guidelines. They shall be responsible for informing the membership of activities outside of the organization which may be of interest to the membership. When feasible there shall be an emphasis on the safe use of and enjoyment of bicycles in club events.

Public Relations Committee shall be responsible for the appropriate dissemination of all information regarding the organizations activities through the media sources. They shall also be responsible for development of effective public relations materials to properly promote the organization.

Membership Committee shall be responsible for responding to inquiries regarding membership and shall further be responsible for the processing of membership applications, issuing membership cards, membership renewals and the record keeping of membership activity.

Annual Fundraising Ride Committee shall be responsible for the planning and execution of the annual ride event to raise funds for the club. They shall operate under the guidance and budget established by the executive committee.

Ad-Hoc Committees and Special Appointments shall be made by the Executive Committee when needed to accomplish certain specific goals, projects, events, etc. The Executive Committee shall dissolve said Committees and or Appointments when and as it sees fit.

ATRICLE IV - MEETINGS

The General Membership shall at a minimum meet on a quarterly basis and be presented with a statement of the club's financial transactions and assets.

The standing Committees shall meet as often as deemed necessary to accomplish their specific goals and objectives.

The Executive Committee shall meet on a monthly basis.

ARTICLE V - MEMBERSHIP

Regular Membership: Anyone who continually subscribes to the purposes, charter and bylaws of this organization, who pays the annual dues and has signed a waiver of liability agreement shall be considered a regular member. This includes individual and family memberships. The annual dues are subject to change pending adoption by the general membership.

Honorary Membership: The executive Committee may extend Honorary Membership to any individual, organization or member rendering notable service to the Coastal Cyclists, Inc., the furtherance of bicycling or to the community at large. Honorary Membership shall not entail the obligation of Regular Membership, but shall entitle the recipient to all the privileges of membership except those of making motions, voting and holding office. Executive Committee may confer the full privileges of Regular Membership at their discretion.

Supporting Membership: This membership is made available to businesses, organizations and individuals who have demonstrated their support of our purpose by an effort or contribution. Supporting Memberships are issued by the Executive Committee. The membership may be issued as recognition or solicited.

ARTICLE VI - AMENDMENT AND ADOPTION

These BYLAWS shall be adopted after notice to the General Membership and adopted if approved at the next meeting of the General Membership by 2/3 vote.

The Charter and Bylaws shall be distributed to the General Membership via email or newsletter every December.

ARTICLE VII - AMENDMENT PROCEDURE

This Charter may be amended by notice to membership of the proposed amendment, followed by approval at any meeting not less than two weeks later.

ARTICLE VIII - ELECTION PROCESS

The election ballot of prospective officers shall be presented to all members at least 2 weeks prior to the February meeting and collected in person or in proxy with signature, for tally at the February meeting.

Votes shall be tallied by persons separately in the presence of the electorate. In the event of an unclear majority or tie, a runoff election will be held between the two candidates at the same meeting.

A sample ballot will be kept by the Secretary.

Terms of office shall be one year.

All unexpired terms shall be filled as soon as possible following the creation of a vacancy.